Job Description

ADMINISTRATIVE ASSISTANT - Woodman's Sports & Convention Center Sports Facilities Management, LLC

LOCATION: Janesville, WI

DEPARTMENT: ADMINISTRATION

REPORTS TO: GENERAL MANAGER

STATUS: PART-TIME (NON-EXEMPT)

ABOUT THE COMPANY:

Woodman's Sports & Convention Center is a premier sport, recreation and entertainment destination focused on improving the health and economic vitality of Janesville, WI. You will be joining a championship level team focused on fun, fulfillment and service built to enrich the community as well as your career and personal growth.

Woodman's Sports & Convention Center is managed by Sports Facilities Management, LLC, a Sports Facilities Companies (SFC) company. SFC is the nation's leading resource for managing and developing sports, recreation, wellness, and events facilities. We provide a highly collaborative and supportive culture that raises our team members to new levels of career growth. Together, we will carve a path in a hyper-growing industry where you will enjoy the journey and learn from the industry's best while having some fun.

SFC has been awarded national recognition as a Top Workplace and is considered a workplace of choice. Our mission-focused company is highly entrepreneurial, team-oriented with a culture centered on collaboration, accountability, excellence, and service. We are growing rapidly and looking for high performers at every level to grow with us.

POSITION SUMMARY:

The Administrative Assistant will provide support to the growth initiatives of the facility. This position will be coordinating, facilitating, and/or performing a variety of administrative and support tasks. This position will also serve as an administrative point of contact for internal/external Team Members, guests, and clients.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Support the General Manager with coordination of booked events and any other administrative support requested
• Provide administrative support for the Office by screening and handling telephone communications, greeting and directing visitors/clients, and handling administrative problems and inquires as appropriate
• Assist in the planning and preparation of meetings, conferences, and events including meeting room cleanliness, refreshments, and supplies
• Maintain and update various informational resources
• Greet visitors/clients to the office in a positive warm and welcoming professional manner
• Primary point of contact for all office activity and direction regarding office procedures and materials
• Responsible for managing office workflow and directing inquiries & visitors to the proper departments
• All additional duties assigned by management

MINIMUM QUALIFICATIONS:

• 2 years' experience in general office administration preferred
• Highly professional, organized and detail oriented
• Must have excellent customer service skills
• Solutions oriented approach
• Excellent written and verbal communication skills
• Proficient with Microsoft Office Suite programs such as Outlook, Microsoft Word, Excel, and PowerPoint
• Experience in Events preferred
• Ability to take ownership of special projects and tasks with little supervision

WORKING CONDITIONS AND PHYSICAL EFFORT:

• Working environment is fast paced
• Must be able to lift and/or move up to 25 pounds infrequently
• Limited exposure to physical risk
• Limited physical effort required
• Work is normally performed in a typical interior/office work environment

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